It doesn’t matter if you’re in the corporate world or an academician; in any line of work, a custom Gmail signature is a great touch to your professionalism. Now, if you haven’t been using a signature on Gmail for all these years, it’s time to stop living under a rock and get started. To help you out, we have crafted this detailed guide on how to add or change your Gmail signature like a pro. Let’s begin!
Adding or Changing Your Gmail Signature on the Web
To start, open your preferred browser and navigate to the Gmail web version on your desktop. It’s important to follow these steps precisely to ensure you create a signature that reflects your professional identity.
- First, click on the settings cogwheel icon located at the top right corner of the page.
- Next, select See all settings from the drop-down menu.
Within the settings menu, look for the General tab. Scroll down until you find the Signature section.
- Here, click on the blue Create new button and enter a name for your new signature in the pop-up window. After naming it, click on Create.
- This name is not your signature but a label to help you manage multiple signatures easily.
After naming your signature, a text window will appear for you to craft your actual signature. Utilize the formatting tools available to customize it according to your preferences.
Once you have your signature designed, adjust the settings for “FOR NEW EMAILS USE” and “ON REPLY/FORWARD USE”. You can select which signature to use by clicking on the drop-down menu, making your email communication more efficient.
- When you’re satisfied with your settings, scroll down to the bottom of the page and click Save Changes.
If you ever need to change, delete, or create new signatures, just revisit General → Signature in your settings, where you’ll find the options to manage them.
Setting Up a Mobile Signature on Android and iOS
Things differ slightly if you primarily use the Gmail mobile app on your Android device or iPhone. Signatures set on the desktop version won’t be available when composing emails on the mobile app.
For the mobile app, you will need to establish a Mobile Signature separately. The process varies between Android and iOS due to interface differences. Below, we’ll break it down for both platforms.
Creating a Signature on Android
- Open the Gmail app on your Android device and tap on the hamburger menu at the top left corner.
- Scroll down to select Settings and choose the Gmail address for which you want to add a mobile signature.
Then, find and tap on the Mobile signature section. A text box will appear for you to enter your signature. Once you’re done, hit OK to save it.
Creating a Signature on iOS
- Open the Gmail app for iOS, tap the hamburger menu at the top left, and scroll down to Settings.
- Find Signature settings and toggle on Mobile signature.
A text box will appear where you can type in your signature. After entering your signature, tap Done to save your changes.
It’s worth noting that mobile signatures lack customization options compared to desktop signatures. You can only have one mobile signature, making the web version more versatile for professional use.
Final Thoughts and Best Practices
Creating a professional Gmail signature is essential in today's digital communication landscape. It not only enhances your brand image but also streamlines your email correspondence. Remember, the signature you set on your desktop will not carry over to the mobile app, so be sure to create a mobile signature if you frequently use your phone for emails.
If you have any questions or need assistance, feel free to reach out in the comments below, and we’ll be happy to help! With these tips, you can now craft a signature that leaves a lasting impression.
